Annual meeting notice
Page Library
Annual meeting notice
An annual meeting notice for associations whose members vote on directors and bylaw changes. It gives the date, time and place, joining details for members online, the full agenda, the candidates for election, how voting works and how to appoint a proxy, with a short summary box at the top. The sample is written for a bookkeepers' association meeting in Chicago with a hybrid option. Change the date, venue, candidates and agenda items, check the notice period your bylaws require, and send members the link with your meeting email.
Notice of the 2027 annual meeting of members
Notice is given that the annual meeting of the members of Lakeshore Association of Bookkeepers will be held on Thursday, April 22, 2027. All members are welcome; Professional and Firm members in good standing may vote.
- In person at the Harold Washington Library Center, or online by video link
- Online voting opens April 1 and closes at 5:00pm on April 22
- Proxy forms must reach the Secretary by 5:00pm on April 19
- Light dinner from 5:30pm, and 1 CPE credit for the education session that follows
When and where
In person
Harold Washington Library Center, Multipurpose Room, lower level
400 S State Street, Chicago, IL 60605
The library is at the Harold Washington Library station on the Brown, Orange, Pink and Purple Lines. Discounted parking is available at the Pritzker Garage at 333 S State Street.
Online
Members who register online receive a personal video link by email two days before the meeting. You will be able to hear the proceedings, ask questions in the chat and vote on any motion from the floor.
Agenda
| Time | Item | Led by |
|---|---|---|
| 6:00pm | Call to order and confirmation of quorum | Priya Raman, President |
| 6:05pm | Approval of the minutes of the 2026 annual meeting | Erin Kowalski, Secretary |
| 6:10pm | President's report on the year | Priya Raman |
| 6:25pm | Treasurer's report and the independent financial review for 2026 | Marcus Bell, Treasurer |
| 6:40pm | Proposed amendment to Article IV, Section 4.2 (board terms) | Linda Chen, Past President |
| 6:55pm | Election of three directors, results announced | Nominating Committee |
| 7:10pm | Members' questions and other business | All members |
| 7:30pm | Adjournment, then education session: What changed in 2027 payroll rules (1 CPE credit) | Daniel Okafor |
The full reports and the minutes of the 2026 meeting will be posted in the members area by April 8.
Board election
The Nominating Committee proposes the following candidates for the three seats whose terms end this year. No petition nominations were received.
Erin Kowalski
Remote practice owner, Logan Square. Secretary since 2025.
Samuel Adeyemi
Payroll manager, Oak Brook. Member of the Education Committee since 2023.
Megan Fischer
Firm owner, Arlington Heights. Leads the Northwest Chapter.
How to vote
You may vote in one of three ways. Please use only one.
- Online, before the meeting. Sign in and open My Account, then Elections. The ballot is open from 9:00am on April 1 until 5:00pm on April 22.
- At the meeting. Members attending in person or online receive a ballot at check-in. Votes on motions from the floor are taken by show of hands or online poll.
- By proxy. Appoint another voting member, or the chair of the meeting, to vote for you. See below.
The bylaw amendment needs a two-thirds majority of votes cast. Directors are elected by a plurality.
Appointing a proxy
If you cannot attend and prefer not to vote online, you may appoint a proxy. Your proxy must be a voting member of Lakeshore Association of Bookkeepers in good standing, and may hold no more than five proxies.
- Download the proxy form from the members area, or ask the Secretary for a copy
- Name your proxy, and mark how you want them to vote if you wish to direct them
- Sign and date the form, then email it to hello@example.com
- Make sure it arrives by 5:00pm Central on Monday, April 19, 2027
A proxy can be withdrawn at any time before the meeting by writing to the Secretary, or by attending and voting yourself.
Questions
For questions about the meeting, voting or the candidates, email the Secretary, Erin Kowalski, at hello@example.com or call (555) 016-2214.
Use this page
Make it yours in a few minutes
- Find it in your Control Panel. Go to Content > Page Library and search for "Annual meeting notice".
- Add it to your site. Choose a title and a department. The page arrives as a draft, with its pictures copied to your site and your site's name already in place.
- Change the words and pictures. Open it in the Membergate editor, replace the sample text and images with your own, and make it live when you are ready.