Download Library Access Matrix

Tutorial

Members of particular plans can be restricted on which download files they can access and download. Use the download library access matrix to easily update many download files and member plans at one time.

 

To update multiple download files at once:

Click on each section to expand for more information.

1. Managing the Download Access Matrix can be found under > Downloads > Access Matrix

Managing the Download Access Matrix can be found under Downloads Access Matrix

2. Click each box to check which plans to allow access to each download file.

The download files are listed in the left column. The member plans are listed along the top. Click each box to check which plans to allow access to each download file.

 

Download Library Access Matrix
3. To set access to 'all plans' check the box for each file under the 'all plans' column

To set access to 'all plans' check the box for each file under the 'all plans' column. The boxes for each member plan across the row will also default to be checked. To set access so no plans can access the file, check the box for each file under the 'no access' column. The boxes for each member plan across the row will default to be 'unchecked'

 

Download Library Access Matrix
4. Check the box for 'All Displayed Files' to choose all of the download files

To choose all of the download files that are showing for a particular member plan, check the box for 'All Displayed Files'. All of the download files that are currently showing will also be checked.

 

Download Library Access Matrix
5. To choose all of the download files for a particular member plan, check the box for 'All Files'

To choose all of the download files for a particular member plan, check the box for 'All Files'. All of the files that are showing and those that are not showing will be checked AFTER clicking the 'Modify Download Access' button.

 

Download Library Access Matrix
6. To choose other files: click the 'View Download Files button

To choose other files that are not showing on the screen, click the drop down menu found at the top, choose the download file access to view and click the 'View Download Files button.

 

7. To adjust the view of the download matrix, click on the 'search options' link found at the top

To adjust the view of the download matrix, click on the 'search options' link found at the top:

  • Sort Order: Click the radio box to display the download files in an ascending order based on their file number. File number 1 will show at the top of the list. Click descending to display the files so the last file uploaded appears at the top of the list.

  • Show Per Page: Click the radio button for the amount of files to display on the page at once.

  • Show Plans: Check the box for which member plans should display on the pages. Uncheck boxes for plans that you do not want to display.

 

8. Click the 'Modify Download Access' button at the bottom when completed.

Click the button at the bottom when completed.