Subscription Form Generator

Tutorial

The new subscription form generator does not require any html coding. The generator will help you to easily change out your member plans, add colors, fonts, secure seal scripts and other information.

 

There are two steps to creating a subscription plan for members to join:

  1. Setup the new member plan.

  2. Connect that plan to a subscription form using the Subscription Form Generator.

 

Click on each tab for more information

Setup the New Member Plans

The first step in creating the subscription options for your member is to set up a member plan. A more detailed description of each option can be found on the full New Member Plan tutorial.

 

Click on each section to expand for more information.

The Edit Member Plans page can be found under Members > Edit Member Plans

The Edit Member Plans page can be found under Members Edit Member Plans

From the drop down menu choose 'New - Add New Member Plan' and press the 'Add/Edit Member Plan' button

From the drop down menu choose 'New - Add New Member Plan' and press the button

How to Create a New Member Plan

Set the Plan Name and Standard Recurring Billing

Set the Plan Name and Billing Type

Let's set up an example member plan that has a $19.00 fee per month automatically charged with a $11.00 trial fee for the first month.

These first settings can be found under the 'Member Plan Settings' section.

How to Create a New Member Plan

Plan Description

It's probably best to name this something descriptive so that you can easily find and understand it's rates at a later date. For example - $19 Month/$11 Intro. This text is just for reference, so name it something that makes sense to you.

Plan Type

Choose an option from the drop down. The choices are Standard, Business or Group. For this tutorial, we will just be selecting Standard as that is a membership for individuals. A group plan and business plans are a bit different and the tutorials can be found here: Business Plan Setup or Group Membership Setup.

Recurring Billing

Select the type of billing that these members will incur from the drop down menu

a. Yes, Recurring Billing
The software will automatically bill the member the subscription fees every X amount of days (set in 'Plan Price')

b. Not Recurring Billing
This is a non-recurring billing plan. The member will only pay a one time fee for the X amount of days (set in 'Plan Price'). They will have to manually renew their account upon expiration.

Set the Amount to be Charged and How Long the Subscription Lasts

Set the Amount to be Charged and How Long the Subscription Lasts

The next section under Plan Definition is where to set the amount charged and how long the subscription lasts. If the plan is a recurring plan, the amount of days set is when the next fee will be incurred.

How to Create a New Member Plan

What is a Trial Period?

This is the amount of days set for the trial period. After this set number of days, the regular plan fee will be incurred. As in our example above, the trial period is one month, so the amount of days is set as 30.

Trial Period

This is an optional field and is only necessary if there will be a trial period or introductory price. Enter in the amount that should be charged on day one of the trial or introductory period. If the pricing acts like a registration fee ($49 one time fee plus $5 month, include that monthly fee in the Trial Price as well. In this case the Trial Price would be set as $54). This amount can be entered without a currency symbol, and should be in decimal form. A free trial period is set at 0.00.

Then set the number of days the until the next billing should take place.

Plan Price

Enter the amount the plan will cost per subscription period. If this is a recurring plan, this will be the fee incurred each recurring period. This amount can be entered without a currency symbol, and should be in decimal form.

Then enter the amount of days for the billing period. If this is a recurring plan, this will be the amount of days for each recurring period. If it is a monthly plan, this number should be set to 30 or 31. At the end of the period, the member will automatically be charged again.

Charge Tax on Subscriptions

Set the drop down box to 'No' to not charge taxes on subscription fees. Set it to 'yes' to charge taxes on subscription fees collected. Follow the steps in this tutorial to set up the subscription tax information. There are many rules on taxes. Please contact your accountant for more information.

Set Affiliate Commissions, Bonus Days, and Points Earned

These next fields are all OPTIONAL

How to Create a New Member Plan

Affiliate Commissions

Standard

If there are affiliates of your site, the commission that they earn for each billing can be set in this field. Click the % radio box to set a percentage of the plan price an affiliate can earn on each billing cycle. Alternatively, an affiiate can earn a flat rate if they are just to earn a specific dollar amount (click the (Flat Rate) box). It is not necessary to add a currency symbol or percentage sign in this field.

Super Affiliate Commission (optional)

If there are super affiliates of your site, the commission that they earn for each billing can be set in this field. Click the % radio box to set a percentage of the plan price an affiliate can earn on each billing cycle. Alternatively, an affiiate can earn a flat rate if they are just to earn a specific dollar amount (click the (Flat Rate) box). It is not necessary to add a currency symbol or percentage sign in this field.

Bonus Days to Apply to Subscriber

If existing members refer a new member, bonus days beyond those set in the plan can automatically be given to the new member. Visit this Bonus Days tutorial for more information about the referral option.

Bonus Days to Apply to Member Referrer

If existing members refer a new member, bonus days can be added to the cycle of the existing members before they are charged their next recurring fee. Visit this Bonus Days tutorial for more information about the referral option.

Forum Points per Billing Cycle

If using the point system, enter a number of points that can be added to the members total points each time a new recurring fee is incurred.

Set New and Existing Member Access and a Member Alert Number

Set New and Existing Member Access and a Member Alert Number

How to Create a New Member Plan

Allow trial members to access downloads?

You may not want members who are currently in their trial period to access your download files. Check the box if you would like to give them access. Uncheck the box to disallow your trial members access to the downloads available through the Download Library.

Allow Existing Members to Subscribe to the Trial

An existing member is anyone who has an existing email address and username in the database. Select 'yes' to allow a member to be able to subscribe to the trial. Select 'no' if you do not want them to subscribe to the trial. When set to 'no' an existing member who subscribes to this plan will be charged the 'plan price' right away. Setting this to 'no' might be appropropriate for a plan that might be a free trial for x number of days for example.

Setting this drop down to 'Yes, if Renewing from a Different Plan' will allow everyone to incur the trial price during their very first purchase. If however, a member on this plan renews (for example, if they have a billing failure) they would only be charged the plan price. 

Forum Access

Set which forums members of this plan can access. Click in the box and select the member plans that are allowed access to the forums.

Members Number Alert

Enter a number in this box if you would like to be alerted from the system when that number of members is reached for this member plan. This can be helpful with plans that have a maximum number of members (for example, a special Coaching Plan with a max member group of 10 members). 

Plan Select Code

This is an optional field, and can be used for reporting purposes if you would like to group specific member plans together in reports. This is an optional field, and can be used for reporting purposes if you would like to group specific member plans together in reports.

Customize Your Email Messages

Customize Your Email Messages

Automatic email messages will be sent to your members when certain conditions are met. These email messages can be customized for each member plan. Instructions for using the message tags in these email messages can be found in the next section of this tutorial

Click on each of the sections to open up the edit boxes for the email message.

How to Create a New Member Plan

Welcome Message

This is the email a NEW member will receive upon submitting the subscription form. Placeholders for specific variables can be included in the message by using the variables found in the message tags with the pipe symbols surrounding them - like |firstname| to substitute for the member's first name.

Renewal Message

This is the email an EXISTING member will receive upon a submitting the subscription form. Placeholders for specific variables can be included in the message by using the variables found in the message tags with the pipe symbols surrounding them - like |firstname| to substitute for the member's first name.

Recurring Billing Reminder

This is an OPTIONAL field. It is the email message that is sent to a member prior to each time their recurring billing fee is collected. Placeholders for specific variables can be included in the message by using the variables found in the message tags with the pipe symbols surrounding them - like |firstname| to substitute for the member's first name.

Days Before Billing

Enter the number of days prior to the billing that the Recurring Billing Reminder should be delivered.

Only Send at Trial End

Check the box to only send the Recurring Billing Reminder one time - prior to the first regular price plan billing.

Recurring Billing Receipt

This is an OPTIONAL field. It is the email message that is sent to a member each time their recurring billing fee is collected.

Account Expiration Message

When the expiration date of the member's credit card is about to expire, they are sent an email with information that their membership could have a billing failure and they would lose access to the site. This message could include a link to the credit card update page in the 'Your Account' department. Placeholders for specific variables can be included in the message by using the variables found in the message tags with the pipe symbols surrounding them - like |firstname| to substitute for the member's first name.

Days before Account expiration notices are sent

Enter the number of days prior to the expiration date that the Account Expiration Message should be delivered.

Cancellation Message

Optional - When a member cancels their memberships, a generic email is delivered to them with information about the cancellation. If you would like to send members of this plan a custom message, the message can be included in this field. Placeholders for specific variables can be included in the message by using the variables found in the message tags with the pipe symbols surrounding them - like |firstname| to substitute for the member's first name.

Credit Card Billing Failure Message (and 7 and 21 day failures)

Optional - When a recurring member has a billing failure, they will receive a generic message with details. Alternatively if there is a custom message in 'edit site descriptions', they will receive that message. If you would like members of this plan to have a different custom message, enter it in these fields.

How to Use the Message Tags Option

How to Use the Message Tags Option

Placeholders for specific variables can be included in the email messages by using the variables found in the message tags with the pipe symbols surrounding them - like |firstname| to substitute for the member's first name.

How to Create a New Member Plan

To Use

1. Select the placeholder variable from the drop down menu

2. Click on the copy icon

3. Click in the body of the email message where you would like the variable to appear and use the PASTE function from your computer

Set Up Your Autoresponder

Set Up Your Autoresponder

Automatic management of email marketing lists can be controlled at the member plan level. Members can automatically be added or removed from your lists. The setup is completed under under the 'List Server Codes' section.

How to Create a New Member Plan

How to Create a New Member Plan

List Server Sign Up Code

When a new member subscribes, their name and email address can automatically be sent to your email marketing list.

AWeber Users:

If you are using AWeber select the AWeber tab and select the list from the drop down menu, and set any available tags. This is assuming that you have connected to the AWeber API. If you have not, please follow the instructions found here: Connect to AWeber API

Infusionsoft Users

If you have connected to Infusionsoft, click that tab and choose your tags and action sets from those boxes. If you have not connected to Infusionsoft yet, please see this tutorial: Connect to Infusionsoft

MailChimp Users

If you are using MailChimp, select the MailChimp tab and select the list from the drop down menu. This is assuming that you have connected to MailChimp API. If you have not, please follow the instructions found here: Connect to MailChimp API

Active Campaign Users

If you are using Active Campaign, select the Active Campaign tab and select the list from the drop down menu. This is assuming that you have connected to Active Campaign API.

Other Autorresponder Users

If you are using another email marketing list provider and you have the email parser code, the raw code can be pasted into the standard box.

List Server Recurring Billing Code

It is also possible to change the list that a member is on when the recurring billing process is run. If you would like to update the member's list, follow the same instructions in the List Server Sign Up Code section.

List Server Cancel Code

When a member cancels, they can automatically be removed from the marketing list or moved to a different list. Choose 'Unsubscribe' to remove them from their existing list. Choose 'subscribe' to remove them from their existing list and add them to a new list. Choose the new list from the drop down menu.

Run List Server Cancel Code when?

Choose at which point you would like the member to change according to the List Server Cancel Code. Should the cancel code run when the member goes 'inactive', 'cancels' or is 'deleted' from the system.

Press the 'Add this Member Plan' button when completed.

Press the button

Add the Member Plan to Your Subscription Form

Once that has been completed, the subscription form can be created using the Subscription Form Generator

 

 

Setup the Subscription Form

Setting up the member plan creates the plan and specs for the plan internally. The second step requires the member plan(s) to be added to a subscription form.

All member plans can be added to one subscription form, or one member plan can be added to it's own subscription form. This allows you the flexibility to present your member plans to your customers whichever way is best for your marketing plans.

Subscription forms can be created using the 'Subscription Form Generator'

 

Click on each to expand for further information about each field of the Subscription Form Generator.

The Subscription Form Generator can be found under Tools > Subscription Forms

The Subscription Form Generator can be found under Tools Subscription Forms

From the drop down menu choose '- Create New Subscription Form -'

Subscription Form Generator

Subscription Form Settings Section

Subscription Form Settings

Subscription Form Generator

Form Name

Enter a descriptive name for the form. The name is for internal purposes only and does not appear on the subscription form.

Helpful Hint: We do highly suggest adding the content page number of the subscription form to the name of the form. This will help to easily find the form when changes are necessary. An example form name might be 'Main Subscription Form: pg 678'

Form Title

Enter a Title for the form. This will appear as the top header of the form.

Form Type

Click the radio button next to the type of subscription form. An explanation of the three options:

Full

Used for All Member Plans that have a fee. This form will include an area for the credit card information as well as billing adddress.

Medium

Used for free member plans, but will include fields that collect address information. Credit card information will not be collected with this form.

Short

Used for free member plans, and collects minimal information from the subscriber. This form does not collect address information or credit card information.

Staged

Used to create a form in smaller chunks, and collects a fee from the subscriber. This form does collect address information or credit card information, but in 4 stages. A user will enter in a small amount of details prior to moving to the next stage.

Form Sections

Form Sections

Subscription Form Generator

Login Prefill

Click to fill the radio button to include the Login Prefill option. The Login Prefill box allows the user to enter in their username and password to pre-filled the subscription form with all their member data. *Not available on a Staged Subscripion Form

Form Sections Order

The order that the sections appear on a subscription form can be arranged to meet your needs. Edit any of the text to customize. Each is the heading of the section found on the live subscription form.

Click the section name and drag and drop it in the listing to rearrange the order of the sections. The sections on the live order form will be a reflection of this arrangment.

The Shipping Information can be disabled. Click to remove the check in the box next to 'Show Shipping Options'. No check means the shipping address section will not appear on the live form, a checked box means the Shipping options will appear.

*Medium Form does not include Payment Information section, and Short Form does not include Payment Information or Shipping Information sections.

Full, Medium and Short Member Plan Options

Member Plans Options

Use this section to select the member plan options available on this subscription form. There are three steps in setting up the member plans.

Subscription Form Generator

1. Select the Member Plan

Click the desired member plan from the Available Plans listing, drag it and drop it into the Selected Plans box. If using the full or staged form, only select paying member plans. If using the medium or short forms only select free member plans.

The order of the member plans in the Selected Plans box will be the same order they appear on the live subscription form. Click a member plan box to drag and drop it into a desired spot.

2. Enter the Description of the Plan

Click the box of the member plan in Selected Plans to open it. A new box will appear to enter the description of the plan.

Type in the description of each member plan that will appear on the subscription form. This is the text that the user will see before selecting which member plan they would like to sign up for. This area might include information about recurring or non-recurring fees as well as price of the plan and cancellation policy.

3. Choose a Preselected Plan

One plan can be automatically selected on the live form.

Click to fill the Pre-Selected button to choose which plan should be selected by default on the live subscription form.

Hide Member Plans

When only one plan is being used on a form, it can be hidden so it doesn't appear on the form.

Click to fill the button next to Hide Member Plans.

*Staged Form Member Plan Options

Staged List Server

When using a staged subscription form, the customer's email address can be sent to your email marketing list after completing one or multiple stages.

If set up to collect email addresses, when the customer clicks on the 'next' button, their name and email address will be sent to your email marketing list. This will be sent even if the user abandons the form prior to filling out the whole form.

1) From the 'Staged List Server' field, select the stage that you would like a user to have their email address added to your email marketing list and a drop down box will appear.

A) Click on the tab which includes the name of your email marketing company.

B) Select the List Name from the drop down box, and add any tags.

2) Repeat step 1 for all of the stages that you would like an email address added to your email marketing list.

Form Buttons

Form Buttons

Subscription Form Generator

Submit Button Text

If using the automatically styled button, enter the text that will show on the button at the bottom of the form. This is the button the user will click in order to process the form.

Submit Button Image

This is an optional field that allows you to upload a custom image to use as the submit button. This is the image the user will click in order to process the form.

Click on the button to select the desired image from your local drive.

Form Fields

Form Fields

Subscription Form Generator

Card Types

Click the boxes next to each card type that can be accepted on the subscription form (only available on Full or Staged Forms).

The type of cards that can be accepted are determined through your payment gateway account.

*Don't forget to choose PayPal if you have integrated your account with that service as well.

Confirm User Email

To prevent misspellings of an email address, an extra email address field can be added to the subscription form. The user will have to input their email address again, and the software will check that both of the email fields match.

To include a second email address field, select 'Yes' from the drop down menu

Subscription Form Generator

Optional Fields

Extra fields can be selected to include on your form.

Check the boxes next to each optional field to include (and/or require) on this subscription form.

Member Referrer

Uncheck the box to show the member referrer field on the subscription form. A user can enter in the name or username of a member to earn bonus days if available.

Custom Fields

Check the box for each custom field that should show on this subscription form.

Subscription Form Generator

Default Renew Option

Click on the drop down box to choose the renewal option shown on the subscription form. An explanation of the four options:

Auto-Detect

The software will determine if the user filling out the form is existing or new. The 'Is this a Renewal' field will not appear on the form.

User Choice

The user can choose 'yes' for a renewal, or 'no' if they are a new subscriber. The 'Is this a Renewal' field will appear on the form.

Yes

The default value will be 'yes'. Use this option on forms that are not for newly subscribing members. The 'Is this a Renewal' field will not appear on the form.

No

The default value will be 'no'. Use this option on forms that are only for new subscribers and for subscription forms that are not for renewing members. The 'Is this a Renewal' field will not appear on the form.

Default Send Email Option

Click on the drop down box to choose the options for sending email permission shown on the subscription form. An explanation of the three options:

User Choice

Used for All Member Plans that have a fee. This form will include an area for the credit card information as well as billing adddress.

Yes

The default value will be 'yes'. Use this option for members who have to be on the send email list The 'Send Email' field will not appear on the form.

No

The default value will be 'no'. Use this option for members who cannot be on the send email list. The 'Send Email' field will not appear on the form.

Use ReCaptcha

Click the yes radio button to use ReCaptcha on the form. Click no to not use the ReCaptcha.

Form Text/Messages

Form Text/Messages

The fields in this section are for customization of the messages found on the subscription form.

The majority of these can be hidden from showing on the form. Click on the appropriate 'Hide' box and that message will not appear on the form. Uncheck the box for the message to show on the form. The text box will appear so that it can be edited.

Subscription Form Generator

Secured Site Seals Scripts

Code for secure seals like authorize.net, verisign, geotrust etc, can be entered in this box.

Password Message

This box includes the rules the users have to use to meet the password requiremets.

Privacy Text

Information that will be on the subscription form about the privacy rules of your site. There is usually a link to the Privacy Statement on your site (generally content page 9).

Agreement Text

The terms of use the user will agree to before submitting the form. There is a checkbox next to this information that the user will have to check before a successful submission.

Process Message

This message will appear underneath the subscription form.

Protection Message

This is the message about the protection on the site to monitor suspicious activity.

Form Styling

Form Styling

The look and feel options for the form. The hexidecimal colors can be chosen from the Appearance section of the control panel.

Subscription Form Generator

Form Width

Choose how wide the form will be on your page. The form will be responsive, so will shrink or grow depending on the screen size. This width is the widest the form will show on screens larger than the set width.

Required Text

Enter in the text that will go next to fields where the information is required. For example, it might just be an asterisk or the word 'required'

Header Font Color

The font color for things like Customer Information or Payment Information.

Header Font Color

The terms of use the user will agree to before submitting the form. There is a checkbox next to this information that the user will have to check before a successful submission.

Header Background Color

The color of the box around things like Customer Information or Payment Information.

Header Border Color

The color of the border around things like Customer Information or Payment Information.

Body Font Color

The color of the font inside the form like First Name, Credit Card type etc.

Body Background Color

The color of the boxes around things like First Name, Credit Card type etc.

Body Border Color

The color of the border around things like First Name, Credit Card type etc.

Save the Form

Save the Form

To save the settings of this form, click on the button.

Add the Form to a Content Page

Add the Form to a Content Page

Copy the CF Tag

When the form has been saved, the software will provide a blue box with the code to embed the form at the top of the 'Subscription Form Generator' page. Copy this CF code.

Subscription Form Generator

Paste CF Tag onto a Content Page

Open a contet page and paste the code in the 'Content' box of the content page where you would like the form to show.

Subscription Form Generator

Preview Form and Copy to New

Preview Form and Copy to New

Once a form is saved, the ability to preview the form (it will show on your screen without having to add it to a content page and copy this form to a new one will be available at the top of the page.

Subscription Form Generator

Preview

The button will appear next to the name of the subscription form. Click on the button for a sample of the form to appear on your page.

Copy To New

Click on the Copy to New function to create a brand new subscription form that duplicates all of the settings of the selected form. This is great for you to easily create a replica with your settings, then you can update a couple of the fields to create this new form.

 

 

Video Review of the Subscription Form

Watch the short video below for a better understanding of where the edit fields of the 'Subscription Form Generator' can be seen on an actual subscription form.